Now with Claude AI

Project ManagementBuilt for the Field

Gantt charts, formal notices, photo reports, risk registers and AI drafting — in one mobile-first platform designed for construction, AV, IT and smart building professionals.

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✅ AI Report Drafted
APEX — Office AV Fit-Out · AAT Ltd
24
Tasks
17
Done
2
Overdue
52%
Budget
Gantt Timeline
Survey & Design
AV Installation
Cabling Works
Commissioning
Handover
Tasks
Submit AV equipment schedule
JS
Client drawings sign-off
SK
Issue Early Warning NoticeHigh
Photo report — Level 2Active
3 COs logged · £6,100
Built for
Construction AV Integration Smart Buildings IT Projects Fit-Out M&E
Everything You Need

One Platform. Complete Control.

From first site survey to practical completion — APEX covers every aspect of project delivery in a single mobile-first app.

📊
Gantt Timeline
Interactive Gantt charts with drag to set dates, status colours, progress percentages, today-line and week/month/quarter views.
Visual Planning
📋
Formal Communications
Verbal Instructions, Change Orders, RFIs, Delay Notices, Early Warnings, Site Instructions and Loan Agreements — all logged and tracked.
Contractual
📸
Photo Reports
Capture site photos, log typed observations, build punch lists and generate formal inspection reports with AI in one tap.
On-Site
⚠️
Risk Register
Full risk matrix with impact and likelihood scoring. Log risks, assign owners, track mitigations and monitor status throughout delivery.
Risk Management
💷
Budget Tracking
Set budget lines by category, log actual spend and committed costs, visualise burn rate and track change order impact in real time.
Financial
📅
Meetings & Minutes
Schedule meetings, record formal minutes with decisions and actions, auto-populate the action tracker and store a complete history.
Governance
📄
Document Management
Upload any file type — PDFs, drawings, specs, images, spreadsheets. Rename, annotate and download documents from any device.
Document Control
📈
Weekly Status Reports
Professional weekly reports with milestone tracking, issues log, discussion topics and AI that writes them from a plain description.
Reporting
🏁
Project Closure
Snag list management, Practical Completion notices, Warranty notifications and Customer Feedback questionnaires — all built in.
Handover
How It Works

Up and Running in Minutes

No installation. No IT team. Open the app and start managing your project immediately.

01
Create your project
Set the project name, client, budget, start and end dates. Add team members so tasks and actions assign to the right people.
02
Build your Gantt timeline
Add phases and tasks with start/end dates, assign ownership and track progress as work gets delivered on site.
03
Manage from the field
Log change orders, raise Early Warnings, capture photos, record minutes and issue formal notices — all from your phone.
04
Close out cleanly
Complete the snag list, issue Practical Completion, start the warranty period and collect client feedback — tracked in one place.
Recent Activity
⚠️
Early Warning Notice issued
EWN-003 · Scope creep risk · Today
Open
📋
Change Order submitted
CO-005 · Additional cabling · £2,400
Pending
✅
Task completed
Client sign-off on AV drawings
Done
📸
Site observation logged
Level 3 · 4 photos · High priority
High
📄
Weekly report saved
Week 14 · On Track
On Track
🤖
AI drafted Delay Notice
DN-002 · Vendor delay · 3-day impact
AI
Who It's For

Built for Your Industry

APEX is built specifically for project professionals managing complex, multi-stakeholder delivery in technical environments.

🏗️
Construction & Fit-Out
Site instructions, delay notices, snag lists, photo reports and practical completion — built around how construction projects really work.
📺
AV Integration
Track AV phases, manage equipment submittals, log verbal instructions from clients and handle warranty handovers professionally.
🏢
Smart Buildings
Manage complex multi-system projects across MSI, BMS and IoT. Track contractors, log RFIs and keep a full audit trail from design to handover.
💻
IT Projects
Sprint planning, stakeholder communications, change management and formal sign-off processes — all in one mobile-friendly platform.
⚡
M&E Contractors
H&S alerts, site instructions, loan agreements, Early Warning Notices and full contractual correspondence tracking in one place.
🌐
Networks & Infrastructure
Infrastructure rollout planning with Gantt timelines, resource capacity tracking, budget monitoring and structured handover docs.
🏠
Home Automation
Client-facing project management for high-end residential installs. Photo documentation, change orders and warranty management.
📡
Telecoms & Digital
Manage large-scale rollout programmes with multi-project dashboards, team resource tracking and formal communications logging.
Powered by Claude AI

Let AI Write the Hard Stuff

Describe a situation in plain language. APEX AI turns it into formal, professional contractual language in seconds.

📋
Delay Notice Drafting
Describe the delay conversationally — AI writes a formal, contractually-sound Delay Notice with cause, mitigation and impact statement.
🔔
Early Warning Notices
Spot a risk? Plain language in, formal Early Warning Notice out — suitable for client distribution immediately.
📊
Weekly Status Reports
Tell AI how the week went — it writes a structured professional report with narrative, issues, achievements and next-week plan.
📸
Site Inspection Reports
Upload site photos and quick observations — AI generates a full inspection report with executive summary and prioritised action list.
AI Drafting — live example
The electrician hasn't shown up for 3 days and we'll miss the commissioning date by at least a week.
JS
AI
I've drafted a formal Delay Notice for you:

The works are subject to a delay arising from the non-attendance of the electrical subcontractor for 3 consecutive working days. Despite written instruction, works have not resumed and commissioning activities cannot proceed as programmed.

Estimated impact: 7 calendar days on the critical path.

Shall I log this to your Delay Notice register?
✓ Log to Register
✎ Edit Draft
Simple Pricing

Plans That Grow With You

No hidden fees. No per-module charges. Everything included in every plan. Cancel any time.

Monthly
Annual 2 months free
Starter
£69
per month + VAT
Up to 3 users · £8/extra user
£690/year — save £144
  • All project management modules
  • Gantt chart & timeline
  • Formal communications log
  • Photo reports & punch list
  • Budget tracking
  • Risk register
  • Meeting minutes
  • Document storage
  • AI drafting tools
  • Mobile app (iOS & Android)
Start Free Trial
Most Popular
Professional
£129
per month + VAT
Up to 10 users · £7/extra user
£1,290/year — save £264
  • Everything in Starter
  • Up to 10 team members
  • £7/month per additional user
  • Multiple projects
  • Resource capacity view
  • Advanced budget lines
  • Priority email support
  • Onboarding call included
  • Custom project branding
Start Free Trial
Business
£249
per month + VAT
Up to 50 users · £6/extra user
£2,490/year — save £504
  • Everything in Professional
  • Up to 50 team members
  • £6/month per additional user
  • Unlimited projects
  • Dedicated account manager
  • Custom feature requests
  • Phone & email support
  • Staff training session
  • SLA guarantee
Contact Us
Enterprise — 50+ users
Dedicated account manager · Custom onboarding · SLA · API access · SSO
Contact Us

All plans include a 14-day free trial — no credit card required.
Questions? info@aatltd.co.uk

£12.90
per user on Professional
vs £89+ on Fieldwire
10×
cheaper than ClickUp
for a 10-person team
AI
included in all plans
not a £6/user add-on
Try Before You Buy

Live Interactive Demo

Experience the full APEX platform right here in your browser. Create a project, add tasks, build a Gantt chart and explore every module — no sign-up needed.

getapex.co.uk — live demo
Launch APEX Demo
Full platform — create projects, tasks, Gantt charts, formal notices and more. No sign-up required.
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Data entered in the demo is stored locally in your browser and never sent anywhere. Open full screen →

"
APEX has transformed how we manage our AV and smart building installations. Everything from change orders to site photos is in one place — the AI drafting alone saves hours every week.
Project Manager
Smart Building Integrator, London
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Ready to Run Better Projects?

Start your free 14-day trial today. No credit card. No commitment. Just better project management from day one.

Or email us directly at info@aatltd.co.uk · Request a demo call